Most small business owners have to wear different hats and keep swapping them – they’re a marketing professional for a couple of hours in the morning, then they turn to sales, before moving onto managing HR.
All this juggling means you need to be as organised as possible to ensure success, but it’s easier said than done when you’re already short on time. Here’s why planning and preparing is good for you, and how to maintain those healthy habits.
Reduces stress, improves sleep, and boosts energy
If your stockroom is disorganised, or your accounts are a mess, it could be affecting your productivity as well as your downtime.
Research in the Personality and Social Psychology Bulletin has found we’re prone to depression, fatigue and stress when we leave projects unfinished and our desks cluttered. Stress fills our brain with cortisol, which makes it difficult to concentrate in the day and sleep at night. It’s the brain’s equivalent of a blaring fire alarm going off all the time.
Your energy levels and wellbeing will get a boost when you feel on top of things, as well as helping you sleep soundly, and focus your concentration when it counts.
Improves customers’ perceptions
Your customers are unlikely to get the best possible service if they can sense you’re tense and overstretched. If you or your staff are stressed, rushing around, or struggling to find paperwork and products, they’ll probably be discouraged from doing business with you.
Being organised and prepared can only do good things for your reputation and customer service. People will feel they’re in good hands, respect the effort you put in, and know they’re receiving quality products or services.
How to get organised when you’re already really busy
Being organised might seem like a skill you either have or you don’t, but it can be learned. You might be hesitant because your schedule is already packed with important stuff, but spending time on organisation now can save a massive amount later. It could even “regain up to 10-15 hours a week in productivity”.
Work with your existing habits
Fighting your routine and habits will make it even more difficult to get organised. If you’re more of a digital person than a pen and paper user, having a physical diary will never work as well as keeping dates in your phone. If you’re prone to losing things, a strict filing system could be the only way.
Jog your memory whenever and wherever you can
If remembering important things is an issue, make it easier for yourself. Use phone alerts, calendars, and even good old-fashioned post-its to keep yourself in the loop.
Know your limits
Running a business demands a high level of perseverance and self-discipline, but those positive traits can have some unfortunate side effects. If you’re prone to suffering in silence when you’re drowning in your to-do list, find ways to automate, delegate, and take the pressure off.
Capify’s flexible finance can help you pay for essential organisational upgrades, like business technology, training, and temporary staff. Repayment is predictable and affordable, allowing you to expand without harming your cash flow.
Find out how much you could raise by getting a quick quote
Get A Quote